Manual appointment coordination
Calls and messages around an introductory call, counselling appointment or online meeting take time. Online booking lets clients choose an available appointment even when you cannot answer immediately.
Calendra for psychology and counselling
Booking software for psychologists and counsellors
Calendra helps organise individual appointments, online meetings, recurring visits, reminders, client profiles, payments and invoices. Staff can manage all appointments internally; public self-booking is optional. Employee access can be adapted to team roles.
- Individual, recurring and online appointments
- Reminders, Zoom links and organised client profiles
- Roles and permissions, payments and invoices
Calendra
Less administration
Less coordination and a clearer appointment workflow
Calendra connects booking, availability and client information in one workflow.
Availability overlaps
Calendra connects the availability of psychologists and counsellors and, where needed, providers, rooms and online availability to keep the schedule reliable.
Cancellations and missed appointments
Confirmations, reminders and rescheduling or cancellation links reduce misunderstandings and manual communication.
Scattered information
Appointment history, notes, payments and invoices stay connected to the client profile instead of being spread across several tools.
Features for your industry
Everything needed for an organised booking process
Use the features you need and adapt them to the way your team works.
Calendar and availability
View appointments by psychologists and counsellors, services, locations and, where relevant, providers, rooms and online availability.
Services with flexible duration
Configure an introductory call, counselling appointment or online meeting with the right duration, price, eligible providers and booking rules.
Online booking
Offer clients a public booking link or embed the booking widget on your own website.
Reminders and changes
Send email or SMS notifications and allow secure rescheduling or cancellation within your rules.
Client profile
Contact details, appointment history, notes, documents and custom fields stay together.
Online appointments, roles and permissions
Connect your Zoom or Google Meet account and enable the relevant integration for online meetings. Set staff permissions by role and check integration availability for your selected plan.
From booking to delivery
How booking works in Calendra
- 1
Set up services, duration, counsellor availability and staff access.
- 2
Staff enter an agreed appointment or recurring series. Enable public self-booking only if it suits your practice.
- 3
Use a connected video account for online appointments and allocate rooms for in-person meetings.
- 4
Configure notifications and rescheduling or cancellation rules. Keep sensitive counselling content out of messages.
- 5
Record the visit and issue an invoice after delivery. Keep clinical documentation in a dedicated system.
A clear schedule
Individual and online appointments in one calendar
Providers can quickly see their appointments and availability while business-process information stays organised on the client profile.
Explore the appointment calendarSuitable for
For psychologists, counsellors and multi-provider centres
Psychological counsellingCareer counsellingRelationship counsellingOne-to-one coachingMulti-counsellor centresOnline counsellingIndependent counsellorsMulti-location providers
Customer experience
“Calendra lets us keep appointments, clients and work organisation clearly in one place. It is especially important to us that the system is easy to use both for our team and for clients booking appointments.”
Frequently asked questions
Calendra for psychology & counselling
Can clients book themselves online?
Yes. Use a public booking link or website widget and decide which services, providers and times are available.
Can services have different durations?
Yes. Every service can have its own duration, price, eligible providers and availability rules.
Can several employees use Calendra?
Yes. Add multiple users and configure their schedules, locations and roles around your organisation.
Does Calendra send reminders?
Yes. Email and SMS notifications are supported depending on the selected plan and configuration.
Is Calendra intended for clinical records?
No. Calendra is a platform for booking, appointments, business client information, communication, payments and invoices. Use an appropriate dedicated system for legally required medical records.
Related pages
For education and coachingIndividual sessions, courses, groups, Zoom, recurrence, capacity, packages, payments and participant records for coaching and education.For physiotherapyPhysiotherapist schedules, rooms, recurring visits, online booking, reminders, payments, invoices and role-based access.Appointment calendarManage employees, working hours, absences, rooms and recurring appointments in one clear calendar without duplicate work.Online bookingOffer online booking 24 hours a day with service, employee and time-slot selection, payments, confirmations plus SMS and email reminders.IntegrationsConnect Calendra with Google Calendar, Zoom, online payments, email, SMS and a website booking widget.Pricing and plansCompare Calendra plans, included features, additional users, SMS usage and optional modules. Start with a 14-day free trial.
Other Calendra solutions
Organise counselling bookings in a calm, clear workflow
Try Calendra for 14 days and configure providers, online appointments, reminders and access permissions.