Manual appointment coordination
Calls and messages around a personal training session, group class or introductory appointment take time. Online booking lets clients choose an available appointment even when you cannot answer immediately.
Calendra for fitness and personal training
Booking software for fitness centres and personal trainers
Calendra brings together personal training, group classes, trainers, capacity, memberships and visit packages. Participants register online while your team tracks attendance and availability.
- Individual and group appointments in the same calendar
- Capacity, online registration and waiting lists
- Memberships, visit packages and attendance tracking
Calendra
Less administration
Less coordination and a clearer appointment workflow
Calendra connects booking, availability and client information in one workflow.
Availability overlaps
Calendra connects the availability of trainers and instructors and, where needed, studios, training spaces and capacity to keep the schedule reliable.
Cancellations and missed appointments
Confirmations, reminders and rescheduling or cancellation links reduce misunderstandings and manual communication.
Scattered information
Appointment history, notes, payments and invoices stay connected to the client profile instead of being spread across several tools.
Features for your industry
Everything needed for an organised booking process
Use the features you need and adapt them to the way your team works.
Calendar and availability
View appointments by trainers and instructors, services, locations and, where relevant, studios, training spaces and capacity.
Services with flexible duration
Configure a personal training session, group class or introductory appointment with the right duration, price, eligible providers and booking rules.
Online booking
Offer clients a public booking link or embed the booking widget on your own website.
Reminders and changes
Send email or SMS notifications and allow secure rescheduling or cancellation within your rules.
Client profile
Contact details, appointment history, notes, documents and custom fields stay together.
Groups, memberships and packages
Set class capacity, use a waiting list and connect memberships or visit packages to actual attendance.
From booking to delivery
How booking works in Calendra
- 1
The client chooses a personal training session, group class or introductory appointment.
- 2
Calendra offers only times that match working hours and configured availability.
- 3
The client selects an available time and, when relevant, a provider or location.
- 4
After booking they receive a confirmation and reminder and can reschedule or cancel when you allow it.
- 5
After delivery, the visit, payment, invoice and next steps remain connected to the client profile.
A clear schedule
Capacity, registrations and memberships in one workflow
Participants see remaining places while the team tracks registration lists, actual attendance and active packages or memberships.
Suitable for
For fitness centres, personal trainers and training studios
Fitness centresPersonal trainersFunctional training studiosCross-training studiosSmall training centresMulti-location trainersGroup classesMembership-based studios
Frequently asked questions
Calendra for fitness & personal training
Can clients book themselves online?
Yes. Use a public booking link or website widget and decide which services, providers and times are available.
Can services have different durations?
Yes. Every service can have its own duration, price, eligible providers and availability rules.
Can several employees use Calendra?
Yes. Add multiple users and configure their schedules, locations and roles around your organisation.
Does Calendra send reminders?
Yes. Email and SMS notifications are supported depending on the selected plan and configuration.
Can I manage personal training and group classes together?
Yes. The same calendar can combine individual appointments and capacity-limited group classes.
Related pages
For yoga and pilatesRecurring classes, capacity, online registration, waiting lists, memberships, visit packages and attendance tracking for yoga and pilates studios.Appointment calendarManage employees, working hours, absences, rooms and recurring appointments in one clear calendar without duplicate work.Online bookingOffer online booking 24 hours a day with service, employee and time-slot selection, payments, confirmations plus SMS and email reminders.SMS and email remindersReduce missed appointments with automatic confirmations, SMS and email reminders, rescheduling and cancellation links.Client managementKeep contact details, appointment history, notes, documents and custom fields in one organised client profile.Pricing and plansCompare Calendra plans, included features, additional users, SMS usage and optional modules. Start with a 14-day free trial.
Other Calendra solutions
Simplify trainer schedules, registrations and memberships
Try Calendra for 14 days and configure sessions, groups, capacity and visit packages.