Time-consuming scheduling
Customers choose an available appointment within the availability rules you define.
Calendra for consultants and educators
Booking and appointment management for consultants and educators
Manage in-person and online appointments, recurring meetings, communication, documents and payments in one place.
- In-person, online and recurring appointments
- Zoom and Google Calendar integrations
- Meeting packages, documents and communication
Calendra
An organised client journey
Less appointment coordination and fewer scattered records
From the first booking to the final meeting, appointments, messages and important information remain connected.
In-person and online meetings in separate tools
Include a location or online meeting link directly in the booking and notifications.
Recurring meetings
Create an appointment series and edit one occurrence or all following appointments when needed.
Documents and communication in email threads
Important information, notes and files remain connected to the customer and appointment.
Features for professional services
A clear system for individual meetings, groups and education
Calendra supports a simple booking journey for independent professionals and more complex schedules for teams and programmes.
In-person and online appointments
Set a location, delivery method or online meeting link for each service.
Zoom integration
Create an online meeting link and include it automatically in notifications.
Recurring bookings
Plan regular meetings without creating every appointment manually.
Documents and notes
Keep important files and internal information on the customer profile.
Multi-session packages
Track the use of purchased visits, programmes or other entitlements.
Invoices and payments
Connect the completed meeting with a payment method and invoice.
A simple process
From booking to completed meeting
- 1
The customer chooses a meeting type.
- 2
They select an available in-person or online appointment.
- 3
Calendra sends confirmation and participation details.
- 4
A reminder is sent before the meeting.
- 5
Documents, payment and the next appointment remain connected afterwards.
Individual and group work in one view
One calendar for in-person meetings, online appointments and programmes
Quickly distinguish meeting types, employees, locations and recurring appointments. The schedule remains understandable even when several programmes are running at the same time.
Explore the appointment calendarSuitable for
For independent experts, teams and programme providers
Business consultantsCoaches and mentorsLecturersWorkshop providersLanguage schoolsTutorsEducation centresIndividual programme providers
Frequently asked questions
Calendra for consulting and education
Can I manage in-person and online appointments?
Yes. Set the location, delivery method and online meeting link for each service or appointment.
Does Calendra connect with Zoom?
Yes. The Zoom integration can create a meeting link that you include in participant messages.
Can I create recurring meetings?
Yes. Create a series and later change one appointment, the whole series or all future appointments.
Can I organise group workshops?
Yes. Set a group appointment, maximum capacity and registration or cancellation rules.
Can I track a multi-session package?
Yes. Packages, tickets and other benefits can track the customer’s remaining visits or entitlements.
Other Calendra solutions
Manage appointments, communication and programmes in one system
Start a 14-day free trial and adapt Calendra to your consulting or education workflow.