Manual appointment coordination
Calls and messages around a coaching session, private lesson, workshop or course take time. Online booking lets clients choose an available appointment even when you cannot answer immediately.
Calendra for education and coaching
Booking software for coaching, courses and education
Calendra connects one-to-one sessions, courses, group appointments, online meetings, recurrence, participants, packages and payments. It works for individual delivery as well as programmes with limited places.
- Individual appointments, courses and group sessions
- Zoom, recurring appointments and online registration
- Capacity, packages, payments and participant records
Calendra
Less administration
Less coordination and a clearer appointment workflow
Calendra connects booking, availability and client information in one workflow.
Availability overlaps
Calendra connects the availability of coaches, mentors and educators and, where needed, classrooms, online meetings and capacity to keep the schedule reliable.
Cancellations and missed appointments
Confirmations, reminders and rescheduling or cancellation links reduce misunderstandings and manual communication.
Scattered information
Appointment history, notes, payments and invoices stay connected to the client profile instead of being spread across several tools.
Features for your industry
Everything needed for an organised booking process
Use the features you need and adapt them to the way your team works.
Calendar and availability
View appointments by coaches, mentors and educators, services, locations and, where relevant, classrooms, online meetings and capacity.
Services with flexible duration
Configure a coaching session, private lesson, workshop or course with the right duration, price, eligible providers and booking rules.
Online booking
Offer clients a public booking link or embed the booking widget on your own website.
Reminders and changes
Send email or SMS notifications and allow secure rescheduling or cancellation within your rules.
Client profile
Contact details, appointment history, notes, documents and custom fields stay together.
Groups, Zoom and packages
Manage limited places, connect online meetings with Zoom and offer packages for individual or group sessions.
From booking to delivery
How booking works in Calendra
- 1
The client chooses a coaching session, private lesson, workshop or course.
- 2
Calendra offers only times that match working hours and configured availability.
- 3
The client selects an available time and, when relevant, a provider or location.
- 4
After booking they receive a confirmation and reminder and can reschedule or cancel when you allow it.
- 5
After delivery, the visit, payment, invoice and next steps remain connected to the client profile.
A clear schedule
One-to-one sessions and groups in the same schedule
The calendar connects provider, participants, room or online delivery and, when needed, appointment capacity.
Suitable for
For coaches, mentors, teachers and course providers
Business coachingLife coachingMentoringLanguage coursesPrivate lessonsWorkshopsEducation centresOnline education
Frequently asked questions
Calendra for education & coaching
Can clients book themselves online?
Yes. Use a public booking link or website widget and decide which services, providers and times are available.
Can services have different durations?
Yes. Every service can have its own duration, price, eligible providers and availability rules.
Can several employees use Calendra?
Yes. Add multiple users and configure their schedules, locations and roles around your organisation.
Does Calendra send reminders?
Yes. Email and SMS notifications are supported depending on the selected plan and configuration.
Can I manage private lessons and group courses at the same time?
Yes. Calendra supports individual appointments and groups, so both delivery models can stay in the same schedule.
Related pages
For psychology and counsellingIndividual and online appointments, recurrence, reminders, Zoom, client profiles, payments, invoices, roles and permissions.For yoga and pilatesRecurring classes, capacity, online registration, waiting lists, memberships, visit packages and attendance tracking for yoga and pilates studios.Appointment calendarManage employees, working hours, absences, rooms and recurring appointments in one clear calendar without duplicate work.IntegrationsConnect Calendra with Google Calendar, Zoom, online payments, email, SMS and a website booking widget.Zoom integrationHow to connect, use and remove the Zoom integration in Calendra for online appointments and automatically generated Zoom links.Pricing and plansCompare Calendra plans, included features, additional users, SMS usage and optional modules. Start with a 14-day free trial.
Other Calendra solutions
Organise appointments, courses and coaching without separate lists
Start a 14-day trial and configure private sessions, groups, Zoom and packages.