Manual registration lists
Participants register themselves and the list updates automatically when changes occur.
Solutions overview for fitness and group programmes
Calendra for fitness, yoga, pilates and group programmes
Calendra connects fitness or studio schedules, online group-class registration, capacity, waiting lists, memberships, visit packages and actual attendance records. Personal training and group classes stay in the same system.
- Capacity-limited group classes with live remaining-place counts
- Waiting lists, online registration and change notifications
- Memberships, visit packages and actual attendance records
Calendra
Organised registration
A clear view of groups, capacity and participants
Calendra combines schedules, registration and participant entitlements so you do not need separate lists.
Full classes and waiting lists
Capacity is visible for every occurrence. Once a class fills up, additional interest can stay on the waiting list and move into a place when one becomes available.
Recurring schedules
Create regular classes as a series and apply schedule changes only once.
Unclear membership and package usage
Memberships, packages and other benefits stay on the participant profile, while visits connect to appointments that were actually completed.
Features for individual and group services
From online registration to attendance tracking
Use one platform for personal training, recurring group schedules, remaining places, waiting lists, memberships and visit usage.
Group classes and capacity
Set the maximum number of participants, follow occupancy for each occurrence and see the number of remaining places immediately.
Online registration and waiting lists
Participants register themselves. When a class is full, the waiting list keeps additional interest connected to the class and newly released places.
Trainers and rooms
Assign an instructor, hall, studio or other location and check availability.
Memberships and visit packages
Sell or assign a membership or package and define which classes, services or groups it can be used for.
Attendance records
A visit is counted when the appointment is actually completed, so visit totals reflect real attendance rather than bookings alone.
Change notifications
Automatically notify registered participants about rescheduling, cancellation or other changes.
From schedule to registration
How group service booking works
- 1
Create a one-off or recurring class and set its instructor, location and capacity.
- 2
Participants register online or in the app and immediately see the number of remaining places.
- 3
When a class is full, the waiting list keeps additional interest connected to the group.
- 4
Calendra sends confirmations and reminders and notifies registered participants about changes.
- 5
After completion, actual attendance connects to the participant’s membership or package and stays in their history.
The schedule under control
Capacity, registrations and memberships in one workflow
During online booking participants see open class times and remaining places, while the team tracks capacity, the participant list and active memberships or visit packages in Calendra.
Suitable for
For training centres, studios, instructors and group organisers
Fitness studiosPersonal trainersYoga studiosPilates studiosDance schoolsSports clubsTraining centresGroup workshops and courses
Frequently asked questions
Calendra for fitness and group services
Can I set a maximum number of participants?
Yes. Set capacity for a group appointment and Calendra prevents further registration when all places are filled.
Can I manage individual and group appointments?
Yes. The same calendar supports individual services, group bookings and appointments with multiple customers.
Can I create a weekly class schedule?
Yes. Recurring appointments support regular schedules where one occurrence or all future appointments can be changed.
Can participants use visit packages?
Yes. Packages, benefits and tickets track entitlements and the remaining number of visits.
Does Calendra support a waiting list?
Yes. When a group appointment is full, additional interest can remain connected through the waiting list. When a place becomes available, it can be offered to the next interested participant according to your configured workflow.
Related pages
Group bookingsManage group appointments, capacity, online registration, waiting lists, recurring sessions, participants, memberships and visit packages.Appointment calendarManage employees, working hours, absences, rooms and recurring appointments in one clear calendar without duplicate work.SMS and email remindersReduce missed appointments with automatic confirmations, SMS and email reminders, rescheduling and cancellation links.Online bookingOffer online booking 24 hours a day with service, employee and time-slot selection, payments, confirmations plus SMS and email reminders.Client managementKeep contact details, appointment history, notes, documents and custom fields in one organised client profile.Pricing and plansCompare Calendra plans, included features, additional users, SMS usage and optional modules. Start with a 14-day free trial.
Other Calendra solutions
Simplify registration and keep complete control of your groups
Start a 14-day free trial and configure capacity, recurrence, packages and notifications.