Yoga, Pilates and group classes
Set an instructor, room and maximum participant count for every class. Customers register online and see remaining places while the team always has an up-to-date participant list.
Group bookings
Group bookings and appointments in one place
Calendra supports online registration for capacity-limited group appointments with participant lists, recurring sessions, waiting lists and links to memberships and visit packages.
Group bookings in Calendra support capacity limits, online registration, participant lists, recurring appointments and waiting lists. Individual and group appointments stay in the same calendar, while memberships and visit packages can connect to each participant’s actual attendance.
- Capacity and remaining-place counts for every session
- Online registration, participant lists and waiting lists
- Recurring appointments, memberships and visit packages
Which group services Calendra works for
Group booking is not only for fitness. The same workflow suits studios, courses, workshops and other services with a limited number of places.
Courses and workshops
Create a regular programme as a recurring series and reschedule or cancel an individual date when needed. Participants stay linked to the relevant occurrence and can be informed about changes.
Programmes with memberships or visit packages
Bookings can use entitlements from a membership or visit package. After the session, attendance stays connected to the participant so remaining visits are visible without separate lists.
A full class and a waiting list
Once capacity is reached, additional interest can remain on a waiting list. When a place becomes available, it can be offered to the next person according to the configured workflow.
What organised group registration gives you
Always-current occupancy
Participant and remaining-place counts update with bookings, so there is no need to reconcile forms, messages and manual lists.
Less administration for the team
Participants register themselves while Calendra connects the appointment, participant, notifications and, where relevant, membership or visit package.
Individual and group appointments together
Personal appointments and group sessions live in the same calendar alongside employees, rooms and availability.
Manual registration lists compared with Calendra
A spreadsheet or message group becomes difficult to manage as soon as cancellations, schedule changes and package usage begin.
| What we compare | Spreadsheet, messages or form | Calendra |
|---|---|---|
| Capacity | Participants counted by hand. | Remaining places are calculated from capacity and current registrations. |
| Online registration | A form or message someone still needs to process. | Registration is written directly to the selected group appointment. |
| Waiting list | A separate list and manual follow-up. | Interest stays linked to the full session and newly released places. |
| Recurring schedule | Every occurrence created or edited separately. | Regular groups are created as a series with control over single or future occurrences. |
| Packages and memberships | Visits deducted by hand. | Attendance connects to participant entitlements and the actual completed session. |
| Schedule changes | Each participant contacted individually. | Participants can be notified from the same system where the appointment changes. |
How a group booking works
- 1
Create the group service or appointment and set the instructor, room and capacity.
- 2
The customer chooses an open session online and sees the number of remaining places.
- 3
Calendra adds the registration to the participant list; a full group can use a waiting list.
- 4
After the session, attendance is stored in the participant history and can consume a membership or visit package where relevant.
How group bookings are organised
Can I set a maximum participant count?
Yes. Set capacity for each group occurrence. Online booking then takes current registrations into account and shows available places.
Can group appointments repeat?
Yes. A regular class, course or other group can be created as a recurring series, with changes applied to one occurrence or future appointments in the series.
Can memberships and visit packages be used?
Yes. Memberships, visit packages and other benefits can apply to selected services or service groups, and completed attendance can consume the participant's entitlement.
Can group appointments be combined with individual appointments?
Yes. Both live in the same calendar, so the same employee or room can be used for individual clients at one time and a capacity-limited group at another.
Group booking questions
Can I set capacity for a group appointment?
Yes. Set the maximum participant count and Calendra uses current registrations to calculate occupied and remaining places.
Can customers register online?
Yes. The customer chooses the group service and an open occurrence, and the registration is added directly to the participant list.
Does Calendra support waiting lists?
Yes. When a group is full, additional interest can remain connected to the appointment through the waiting-list flow and released places.
Can I create recurring group appointments?
Yes. Regular appointments can be created as a series, then one occurrence or future appointments can be changed.
Can a group use visit packages or memberships?
Yes. Benefits can apply to selected services or service groups, and completed visits can be connected to the participant and their available entitlement.
Related pages
For fitness and group classesOverview of Calendra solutions for fitness, yoga, pilates and group programmes with registration, capacity, waiting lists, memberships and visit packages.Appointment calendarManage employees, working hours, absences, rooms and recurring appointments in one clear calendar without duplicate work.Online bookingOffer online booking 24 hours a day with service, employee and time-slot selection, payments, confirmations plus SMS and email reminders.SMS and email remindersReduce missed appointments with automatic confirmations, SMS and email reminders, rescheduling and cancellation links.Client managementKeep contact details, appointment history, notes, documents and custom fields in one organised client profile.Pricing and plansCompare Calendra plans, included features, additional users, SMS usage and optional modules. Start with a 14-day free trial.
Simplify registration for group appointments
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